Send To Function

The “Send to” is one of those features that’s not very well known. I have seen several users taken so many steps just to copy a file from one place to another. They don’t know that the fastest and easier way to do that is just by using the “Send to” feature. This feature is available in all Windows 7 versions. Want to try it just to see how it looks? Move the mouse pointer on top of any file on your Desktop,  press the right button of your mouse and you will see something very similar to this:

This is the basic menu you will get on a fresh Installation of Windows 7. You must understand though that this will not substitute the “move” command. When you use the Send to, you are copying the file not moving it.
Microsoft states that the Send To menu can include Mail Recipients, My Documents folder, compressed folders, disk drives, windows based programs, fax printers, and the desktop, and that is a lot!. If you want to add a location where you would like to send files to / or a location you usually copy files to, read the next section to learn how to add a new location!
This is for a computer that is not part of a domain (Ex. Your office computer)
In Windows 7 go to Start, All Programs, Accessories, Run. Type the following: “C:\Users\user\AppData\Roaming\Microsoft\Windows\SendTo” , make sure you change “user” for your username (the one you see at the beginning when you log into Windows). Then click Ok.
Once you are inside of this folder you will see all the options that appear on the Sent To menu. To add another option do this:
Let’s say you want to add the option to send files to an external hard drive that you use to make backups of your documents. So you open Computer, then see locate the drive,

The next step you will do is to right click on the drive and select “Create shortcut”

This shortcut will be placed in your desktop. Right click on the shortcut you just created on your desktop and select rename, name it External Drive (or use any name that identify this as the external drive) and press Enter. Right click on the shortcut again, this time select “Cut”, go to the Send To folder as explained before and right click inside, select paste. The shortcut to your external drive will be pasted there.
As you see in the following picture your External drive has been added to the Sent To list:

The same could used to remove items from the list. The easiest way to deal with this is very simple. Let’s just create a Shortcut to that Folder. On a empty space in your desktop right click and select New Shortcut, paste the address of the Send To folder  C:\Users\user\AppData\Roaming\Microsoft\Windows\SendTo (remember to change “user” for your actual Windows username), click Next, click Finish. You will have an icon like this one:

If you double click on it you will be taken directly to that folder and add or locations. Remember to copy the shortcuts. If you copy the location (the folder itself), you will be copying the folder to this location, by copying the shortcut every time you select that shortcut as the “send to” location you will be actually sending the files to the location you really want.
You can use this feature to do a backup of those folders that you feel if you loose your world will end (J). Just remember that this is not an automated way to do a backup, but it’s an easy option!
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